Friday, January 16, 2015

You looked at the postings and can't find the answer? Do you have any specific question about Yardi? Post them below along with your email & I will get back to you. :D Happy Blogging!!
Hi Everyone!

It's been a while since I have done a post. WOW time does fly by. I'm excited to receive many questions and visits to my blog. I've been posting answers whenever possible. But as you all know time is of the essence and it is getting harder for me to answer as many questions as possible. So I decided that it was time to add a "Pay Now" button so I could give you all easy access to my one-on-one consulting services. If you need help on any accounting Yardi issues I am here to help!




Friday, May 30, 2008

Write-Off A Charge

NOTE! Write Offs are posted only for rent charges that can not be collected. Charges for cleaning and damages are reversed. You must have RPS approval before posting any write offs.

1. From the left side menu click Charges-->Write Off Charge.

2. Select “Past” as the Status--> Enter “rent” as the Charge Code.

3. Enter the Post Date and Post Month the write off will affect the general ledger.

4. Enter “baddebt” as the Write Off Charge Code. Make sure to use your baddebt charge code and not rent charge code.

5. Enter notes about the write off-->Click Submit.

6. Review the table of charges to locate the correct entries--> Place a check mark in the box at the end of the row for charges to write off--> Click POST.

7. You will receive a confirmation message with a control number for the write off.

Adjusting Security Deposits Entered as QuickTrans

Posting security deposits using the QuickTrans function has the following affect on the general ledger:

Charge :

Db 12010 (AR)
Cr 20090 (Sec Dep)

Receipt:

Db 10020 (Cash)
Cr 12010 (AR)

Reversing JE:

Db 20090 (Sec Dep)
Cr 10020 (Cash)

If a QuickTrans must be reversed it is critical that all three parts of the transaction are reversed. The charge and receipt may be reversed by using the reverse function by going to the Tenant Ledger and clicking on the control number for the charge and receipt, but a journal entry must be created manually to complete the QuickTrans reversal.

The journal entry must use the same date that the charge and receipt reversals use. The journal entry should be:

Db 10020 (Cash)
Cr 20090 (Sec Dep)

Be sure to reference the control number of the original QuickTrans in the “Notes” section of the journal entry as well as why it is being reversed.

Tuesday, May 20, 2008

Why do I have a balance in the current year retained earnings on my trial balance report?

Problem:

Why do I have a balance in the current year retained earnings on my trial balance report?

Resolution:

You should never see a current year retained earnings dollar amount on a trial balance.

The following three issues can cause this problem:

1. You have not transferred the prior year retained earnings to a prior year retained earnings general ledger account.

2. You have entered a journal entry to the retained earnings account.

3. The retained earnings account was changed sometime during the current period.

Wednesday, April 23, 2008

A user received the following warning message: Offset differs from Cash Account entered in detail line 1! Continue?

Problem:

A user received the following warning message: Offset differs from Cash Account entered in detail line 1! Continue?

Resolution:

This warning message relates to the general ledger cash account that you set up in the Essential Accts section of Accounts & Options. If that cash account differs from the cash account that the user selected before saving a receipt, this warning message will appear.

Friday, April 11, 2008

How should Model, Down and Admin units be set up in Voyager?

You have two options:

Method 1:
Using this method, the Total Units link on the Residential Dashboard reports only revenue units. The Dashboard reports Model/Admin/Down as the count of non-revenue units.

Under this approach:

1. Set up conventional units with Rental Type = Residential.

2. Set up Model, Admin and Down units with a Rental Type of Model, Admin or Down. Do not mark these units Exclude. Do not add residents for non-revenue units.

With this method, gross potential rent (GPR) will automatically include the lost revenue from these units. The GPR will use the amount from the Unit Rent field on the unit record. These units will appear as non-revenue units at the end of the GPR report.

Method 2:
This method differs from the first method in the counts reported on the Residential Dashboard. Using this method, the Total Units link on the Residential Dashboard reports the grand total (including non-revenue units). The Model/Admin/Down count is always reported as 0.

Under this approach:

1. Mark all units as Rental Type = Residential.

2. Set up Model, Down and Admin units with "dummy residents" with a lease charge for Rent and an offsetting lease charge for Lost Rent for Admin/Model/Down units. Mark Model, Down and Admin units Exclude so that the units will not be considered available for occupancy.

With this method, GPR will include rent for non-revenue units (and all other units). The rent for these units is offset by the lost rent amounts. These units will appear in unit number sequence rather than at the and of the GPR report.